By-laws

Legal Articles

Article 1: Name
1.1 The name of this Federation is the International Federation of Sports Physiotherapy, hereinafter referred to as the IFSP.
1.2 IFSP is an international and non-governmental Federation of national organisations of Sports Physiotherapy. National sports physiotherapy organisations that are recognized by their national Member organisation of the World Confederation for Physical Therapy (WCPT) are eligible for membership in the IFSP.
1.3 The IFSP has its seat in the Netherlands in Spaarndam; the postal address is as follows:
Dr. W. Nijestraat 93
2064 XB SPAARNDAM
Nederland

Article 2: Mission Statement
IFSP is a world-wide Federation representing national organisation of sports physiotherapy. The efforts of IFSP are directed towards Member organisations and their individual members in serving athletes of all ages and abilities through excellence in education, research, practice, and clinical specialization. The intention of the IFSP is to be the international resource for sports physiotherapists and to be recognised as a Subgroup of WCPT.

Article 3: Objectives
The objectives of the IFSP shall be to:
3.1 Promote Sports Physiotherapy worldwide.
3.2 Advance the professional interest and stature of Sports Physiotherapy worldwide.
3.3 Improve the quality of Sports Physiotherapy worldwide on the level of knowledge, skills, and professional responsibility.
3.4 Facilitate efforts to conduct research in order to promote evidence based Sports Physiotherapy.
3.5 Encourage communication and exchange of educational and professional information through various mediums.
3.6 Utilize organisational structure and policy to promote international harmonization in order to achieve the overall mission of the IFSP.

Article 4: Means
4.1 Carry out the functions of the WCPT as set forth by the bylaws and in policy statements as they relate to the IFSP.
4.1.1 Give support to WCPT in events and matters where Sports Physiotherapy is involved.
4.2 Encourage high standards of Sports Physiotherapy by:
4.2.1 promoting and advancing Harmonisation of Post Basic Education and criteria for clinical specialization.
4.2.2 evaluating, developing, and harmonizing current worldwide clinical skills, guidelines, protocols, ethics, and rules of behaviour specific on Sports Physiotherapy.
4.2.3 establishing an internationally recognized body of knowledge specific to Sports Physiotherapy.
4.2.4 encourage world-wide participation in evidence based practice in Sports Physiotherapy.
4.3 Encourage international scientific research in the specific field of Sports Physiotherapy and promote opportunities for the spread of knowledge of new developments.
4.4 Encourage communication and exchange of educational and professional information between Member organisations and their individual members as well as communication among and exchange of their students, teachers and programs through:
4.4.1 International Congress
4.4.2 Seminars
4.4.3 Web Site
4.4.4 Web based scientific magazine
4.5 Encourage working visits between individual members of the Member organisations.
4.6 Facilitate the development of international networks of all specialty areas in which Sport Physiotherapists practice including Olympic, professional, elite, disabled, and various other athletic populations.
4.7 Develop a list of registered or board certified specialists in Sports Physiotherapy.
4.8 Facilitate job rotation.
4.9 Promote communication and cooperation with other health care professionals, organisations, agencies and professional associations in areas of mutual interest.

Article 5: Structure
5.1 The business of IFSP shall be conducted through:
– the General Meeting
– the Executive Board
– Committees

Article 6: Members
The IFSP membership shall be composed only of national organisations of Sports Physiotherapy who are recognised by Member organisations of the WCPT. For IFSP business purposes, a representative elected from within that organisation shall represent a Member organisation. Only one national organisation of Sports Physiotherapy per country may be eligible for membership.
6.1 An organisation is considered to be a member of the IFSP on: successful completion of the IFSP Registration Form, acceptance of the applying organisation by the EB, payment of the membership fee on receipt of an invoice from IFSP in accordance with article 10.
6.2 Categories of membership
6.2.1 Founder may be granted to representatives included at the first Executive Board (EB) of IFSP, who were instrumental in the development and implementation of IFSP. Once all founders have been recognised officially by the first General Meeting of IFSP, this category should be deleted.
6.2.2 Full members are the National organisations of Sports Physiotherapy who comply with Article 1.2
6.2.3 Honorary membership may be granted by the EB or voting representatives at a General Meeting, to individuals who have enhanced the federation or have rendered valuable services to Sports Physiotherapy through unique or long-term service or have merited special recognition for their work in a parallel field.
6.2.4 Special membership may be granted by the EB or voting representatives at a General Meeting to individuals or other National organisations. Special memberships may be conferred by a (2/3) majority vote of the voting delegates.
6.3 Only full members can be part of the EB and have the right to vote at General Meetings.
6.4 Termination of Membership. Membership may be terminated under the following conditions:
6.4.1 A member may terminate its membership by giving six month previous notice in writing to the Secretary of the EB and by paying all outstanding subscriptions.
6.4.2 The E.B. may terminate membership where the E.B. considers:
6.4.2.1 A Member organisation has ceased to meet the requirements for membership.
6.4.2.2 The conduct or policy of a Member organisation is detrimental to the best interests of the IFSP or will bring the IFSP into disrepute.
6.4.2.3 The voting membership can lodge an appeal against the termination of the membership of this Member organisation at the General Meeting, provided that this appeal is lodged within 2 months after receiving it’s notification. During the period of the appeal and pending the appeal, the Member organisation will be suspended. A suspended member has no voting right.
6.4.3 Upon receipt of a complaint from 2 Member organisations, the EB shall:
6.4.3.1 Notify the Member organisation of its intention to consider the complaint at the next regular meeting.
6.4.3.2 Notify the Member organisation of its rights to be heard by the EB. The member must report to the full EB within two weeks of the hearing.
6.4.3.3 After the report the EB can dismiss the complaint, or if any disciplinary action should be taken, their recommendations will be presented to the General Meeting and a two third majority vote will decide the issue.
6.4.4 Default in payment of dues. If the dues have not been paid prior to the start of the General Meeting of the current year, the Member organisation shall cease to be a member from the date, without prejudice however, to its liabilities to the IFSP. In exceptional circumstances when non-payment has been due to currency difficulties, the EB shall have the power to waive or suspend the provisions of this clause.
6.5 The Member organisation which has been excluded from membership based on Article 6.4.4. default in payment of dues, may apply to the EB for reinstatement, provided that no more than two years have elapsed since the termination of it’s membership and provided that it is still eligible and that appropriate annual dues for the intervening period are paid in full, the EB shall decide if the Member organisation will be reinstated as a member of IFSP. Article 6.4.2.3. also applies to this decision of the EB.

Article 7: Duties of Member Organisation
It shall be the duty of the Member Organisation:
7.1 To comply with the articles
7.2 To comply with requirements of membership adopted by IFSP at a General Meeting.
7.3 To send at least one representative to a General Meeting.
7.4 To do all in its power to promote the knowledge of and active interest in the objectives of IFSP.
7.5 To reply to all inquiries and questionnaires from the EB as quickly as possible or within the time limit specified by EB.
7.6 To keep the EB informed of any events or developments in its country of interest to the IFSP such as changes of outcome criteria of registration or standard levels.
7.7 To pay the subscriptions in accordance with article 10.

Article 8: General Meetings
8.1 Requirements
8.1.1 A General Meeting shall be held in conjunction with an international congress or scientific event or at least once in every four (4) years if no congress is held. The date, time and place will be determined by the EB.
8.1.2 The presence of the voting delegates from a majority of the Member organisations constitutes a quorum.
8.1.3 An extraordinary General Meeting shall be called by the EB at the request of 1/10 of the voting membership.
8.1.4 Not less than three (3) months prior to the date of General Meeting, all the members shall inform the EB if they will or will not attend.
8.1.5 The General Meeting shall be cancelled by the EB if at six (6) weeks prior to the date of the General Meeting, it is determined that there will be no quorum.
8.2 Functions
8.2.1 Receive reports of the EB.
8.2.2 Approve annual membership fees.
8.2.3 Grant and terminate memberships.
8.2.4 Elect and delete the EB members.
8.2.5 Amend the articles of IFSP.
8.2.6 Consider motions submitted.
8.2.7 Conduct any business that promotes the objectives of IFSP.
8.2.8 Conduct any business that is not assigned to the EB by law or these articles.
8.3 Notice
8.3.1 Notice of the General Meeting including time and place shall be given to members at least 6 months before the date of the meeting, except in the case of Extraordinary General Meeting when two (2) months notice shall suffice.
8.3.2 Any proposals or material for the General Meeting must be received in writing or by e-mail by the EB at least three (3) months before the meeting.
8.3.3 EB must send all Member organisations the agenda and all proposals at least one (1) month before the General Meeting.
8.4 Conduct at General Meetings
8.4.1 Each Member organisation shall be entitled to one voting delegate and five non-voting delegates. The voting delegate must be a member of Member organisations and have a written mandate from the Member organisation. All the non-voting delegates have the right to speak and present motions.
8.4.2 Any matter adopted by General Meeting that must be voted on will require the simple majority of votes. The method of voting will be either by a show of hands or balloting if requested. A quorum at any General Meeting of the IFSP shall be considered present when greater than 50% of the voting membership is present.
8.4.3 Minutes of the meeting shall be circulated to members within 3 months of the date of the General Meeting.
8.4.4 Observers may attend the meeting except the meetings, or parts of meetings, that are determined by the EB to be for delegates only.
8.5 Special Meeting
8.5.1 The EB may decide that a special meeting on an emergency basis may be required and held by Internet conference meeting or by telephone conference call.
8.5.2 On issues requiring a decision:
8.5.2.1 a vote may be taken by Internet conference meeting or by telephone conference call, with full knowledge of the EB.
8.5.2.2 a mail ballot may be taken, provided that this is a unanimous decision of the voting membership, with the full knowledge of the EB.

Article 9: Executive Board
9.1 Structure and Powers
9.1.1 The EB consists of elected officers who are the President, Vice-President, Secretary, Treasurer, and a minimum of 1 and a maximum of four Representatives-at-large.
9.1.1.1 The EB shall be elected through a simple majority vote at the General Meeting as outlined in 8.4
9.1.2 Qualifications: Only individuals from Member organisations who have been members in good standing for a period of two years immediately preceding their election, and who have consented to serve, shall be eligible for election to office.
9.1.3 Tenure:
9.1.3.1 The term of each EB member shall be four years or until the election of their successors.
9.1.3.2 Members of the EB shall assume office at the end of the General Meeting.
9.1.3.3 No member shall serve more than two complete consecutive terms on the EB.
9.1.4 Duties: The EB shall, in addition to the duties otherwise imposed by these articles:
9.1.4.1 Carry out the mandates and policies of the IFSP as determined by the membership.
9.1.4.2 Direct business and financial affairs on behalf of the IFSP (in accordance consistent with the articles and policy direction of the General Meeting), be responsible for all property and funds, and prepare a financial report and submit that report to the membership at large at the next General Meeting.
9.1.4.3 Create, appoint, and determine functions of all committees.
9.1.4.4 Make provisions and set conditions for holding scientific meetings and approve the program time and place.
9.1.4.5 Perform any other duties to advance the objectives of the IFSP.
9.1.4.6 Review the activities of the Member organisations
9.2 Meetings
9.2.1 The EB shall meet at least once annually.
9.2.2 Extraordinary meetings may be requested by a majority of the EB and shall be called within two (2) month stating the agenda, if the EB has to meet. In exceptional conditions there can be an extraordinary meeting by Internet conference meeting or by telephone conference call within two weeks.
9.2.3 A quorum of 5 members is required to conduct business. Any matter adopted by the EB that must be voted on, will require the simple majority of votes. The method of voting will be either by a show of hands or balloting if requested.
9.2.4 Expenses of the EB members of IFSP business shall be borne by IFSP according to the policy agreed by the EB.
9.2.5 The Secretary shall provide notice of the place, date and time of the annual Meeting(s) of the EB at least 3 months prior to this meeting.
9.3 Nominations
9.3.1 Nominations must be received in writing at least 3 months prior to the General Meeting and shall meet the approval of the nominee’s own Member organisation. The EB shall send to the Member organisations the list candidates with supporting documentation one (1) month before the General Meeting.
9.3.2 No more than two members of the EB may be from the same Member organisation. In such circumstances, they can only count as one vote in the EB.
9.4 Elections
9.4.1 The EB appoints the President, Vice-President, Secretary and Treasurer.
9.4.2 In the event of the resignation or death of the President, the Vice-President shall fill the unexpired term. The EB shall elect another member as Vice-President.
9.4.3 In the event of the resignation or death of one of the other EB members from the EB, the EB appoints another eligible member as replacement.
9.5 Details
9.5.1 The President shall preside at all meetings of the membership and EB. Reports requested by the WCPT Executive Committee shall be submitted by the President.
9.5.2 The Vice-President shall assume the duties of the President if that person is absent or incapacitated.
9.5.3 The Secretary will keep the minutes of the General Meetings of the membership and of the EB.
9.5.4 The Treasurer will manage the finances of the IFSP according to policy and report the IFSP financial status in writing to the members and the EB.
9.5.5 On all (financial) matters, for which the EB has given prior approval, the EB appoints the President and the Secretary to be dual signatories on all documents.
9.5.6 The Representative at-large positions will assist the EB in formulating the yearly strategic planning process.

Article 10: Finances
10.1 The fiscal year of IFSP shall be January 1st to December 31st.
10.2 Annual Dues: Annual dues for each Member organisation shall be calculated utilizing the following formula: $300 US dollars will be charged for up to 250 members of the Member organisation. For each additional 250 members $150 US dollars will be added.
10.2.1 Member organisations shall pay the annual fee as decided by the General Meeting in US dollars. Membership fees are due on or before the 31st of March of each year.
10.2.2 New member fees are due within 2 months of acceptance of membership.
10.2.3 Revisions of the dues can only be accomplished through amendment of the charter.
10.2.4 The EB shall have the discretion to decide a special fee structure in cases of special membership categories.
10.3 A financial report shall be given every year to the voting membership for approval, either at the General Meeting and if no General Meeting is being held, by email or postal mail. The voting membership have to give formal approve of this financial report by email or postal mail within 1 month after the date of this financial report. Consent is assumed if no response is received within this period.
10.4 The voting membership have to give formal approval of the actions of the EB every year, either at the General Meeting and if no General Meeting is being held, by email or postal mail within 1 month after the date of report of the actions of the EB. Consent is assumed if no response is received within this period.
10.5 IFSP shall accept, hold, invest, reinvest and administer subscriptions, gifts, legacies, requests, funds, grants and any sort of value without limitations.
10.6 Limitation on Expenditures:
10.6.1 No officer, employee, or committee shall spend any money not provided in the budget allotment except by order of the EB.
10.6.2 The EB shall not commit the IFSP to any financial obligation exceeding its current financial resources.

Article 11: Language
11.1 The official language of IFSP is English, and shall be used for all meetings and documents of IFSP.
11.2 The working languages of English, Spanish, and French may be used for correspondence, for papers for the General Meetings and for publications. Translation costs will be the expense of the member organisation requesting the translation.

Article 12: Articles and Dissolution
12.1 Amendments: These articles may be amended by any of the following methods:
12.1.1 By vote, in an Extraordinary General Meeting called for this purpose, provided that:
1. Any proposed amendment had been submitted in writing to the EB at least three (3) months before the date of the meeting on which the action is to be taken, and 2. Copies of the proposed amendment have been provided to each voting member at least one (1) month prior to the Extraordinary General Meeting at which the action is to be taken.
12.1.2 By mail ballot to the membership at large conducted in a manner so as the results are made available for the next General Meeting of the IFSP, provided that this is a unanimous decision of the of the voting membership with the full knowledge of the EB.
12.1.3 By WCPT mandate and made mandatory upon all sub-groups shall automatically be placed in the IFSP bylaws.
12.2 The EB has the authority to make editorial changes to these articles as necessary.
12.3 The dissolution of IFSP shall be considered at an Extraordinary General Meeting called for this purpose.
12.4 A 2/3 majority vote is required for the dissolution and 2/3 of the Member organisations must be represented at the meeting by their voting delegate.
12.4.1 A resolution to dissolve shall be mailed to each member of the voting membership no less than three (3) months before the meeting at which the vote is to be taken.
12.5 If such a Motion is carried, a referendum shall be called within 60 days to confirm or revoke the vote to dissolve.
12.6 Any funds remaining shall be divided amongst the Member organisations of IFSP in accordance with the rate of members.